Stay on top with
Week planner

Clear visualization of the entire team’s capacity

In an organization where both time and information flow quickly, a user-friendly digital planning tool becomes indispensable. With Week planner in Boards on Fire, you get a powerful digital tool that simplifies everyday work, creates clarity, and strengthens collaboration. It’s the perfect way to structure, assign, and follow up on tasks – week by week, in a sustainable, flexible, and digitally optimized format.

The Week planner is built on a calendar view where you can easily add tasks with title, responsible person, start and end date. Assign tasks to one or several people. Filter by different types of tasks, such as to-do lists, deviations, or improvements. And see the status of the entire team’s tasks – green for completed, red for delayed.

Easy to plan and assign tasks

It becomes easy to follow the team’s capacity and see, for example, if someone has too much to do or has time left over. You can quickly reschedule and reassign tasks with drag-and-drop. A smart feature is that tasks follow the person. If a user is assigned a task in one department, it also appears in other weekly overviews where the same user is included.

Week planner lets you plan and follow up from wherever you are, at any time – in a meeting on a big screen as well as via mobile phone, tablet, or computer.

Benefits of digital Week planner

• Clear overview – gather all tasks in a shared view.
• Simple follow-up – instantly see which tasks are completed, in progress, or delayed.
• Better prioritization – flag important tasks and focus on what is most critical.
• Smooth collaboration – everyone in the team knows what needs to be done and when.
• Automatic reminders – unfinished tasks are carried over to the next week.

Work Lean with Week planner

Week planner becomes a powerful tool in the team’s Lean work in several ways:

Visual Management

A shared, transparent calendar view makes task distribution, priorities, and status visible to everyone. This reduces the need for unnecessary check-ins and email threads.

Quick identification of deviations

Color coding and notifications immediately show if tasks are delayed or at risk of being delayed. The team can act quickly and avoid wasted waiting time.

Load leveling

Week planner makes it clear who has too many or too few tasks. This enables more balanced resource allocation and increased efficiency.

Pull instead of push

With clear responsibility assignment and real-time updates, it becomes easy for team members to take on tasks themselves and drive them forward – instead of being overloaded from above.

Continuous improvement (Kaizen)

Tasks that carry over between weeks highlight recurring problem areas. This provides a basis for improvement work and reduced bottlenecks.

Less waste of information

All data is collected in a single digital view, accessible to everyone. No double reporting, no risk of losing things in Excel or on whiteboards.

Support for standardized ways of working

The ability to filter by different types of tasks (to-dos, deviations, improvements) creates a consistent structure for how the team plans and follows up on its work.